Navigating Compliance, Your Beacon in the Paper Storm

IHM Supplier Dashboard

IHM Supplier Dashboard

The Supplier Admin Dashboard is a cutting-edge solution designed by Normec Verifavia to streamline the IHM Maintenance process for maritime suppliers and their sub-suppliers. This platform simplifies the creation and management of Material Declarations (MDs) and Suppliers Declaration of Conformity (SDoCs), ensuring compliance with EU (European Union) Regulation 1257/2013 and MEPC.379(80). 

Why You Should Consider Using Supplier Admin Dashboard 

  1. Efficiency Improvement: Reduces the time and effort required to prepare MDs and SDoCs by providing a centralized platform for data management. 
  1. Regulatory Compliance: Ensures that all supplied products meet the relevant EU and international regulations regarding hazardous materials. 
  1. Supply Chain Transparency: Enhances the traceability of materials by requiring documentation from downstream suppliers, ensuring a complete material outline onboard. 
  1. Reduced Workload: Offers tools for effective filing and archiving, easing the pressure of meeting shipping companies’ deadlines. 

Technical Specifications: 

  1. Software-as-a-Service (SaaS) Delivery: Eliminates the need for local software installations, offering enhanced accessibility and scalability for maritime suppliers of all sizes. 
  1. Robust Security Protocols: Employs industry-standard security measures to safeguard sensitive IHM data, ensuring the platform’s reliability and data integrity. 
  1. Seamless Integration Potential: Offers potential for seamless integration with existing maritime industry software or platforms, streamlining workflows and maximizing data utilization. 
  1. Granular User Access Management: Enables the implementation of specific user access controls and permission levels, enhancing data security and accountability.  

Other Benefits 

  1. Comprehensive Support: The Supplier Admin Dashboard is designed to tackle common issues faced by suppliers, including lack of regulation awareness, and errors in document preparation. Normec Verifavia’s initiative offers a streamlined approach to handle these challenges effectively. 
  1. Customized Solutions: Catering to suppliers and those requiring a more tailored approach, the platform features functionalities that facilitate the generation of MDs and SDoCs, along with a comprehensive review of the suppliers’ product catalogs for IHM Part 1 relevance. 
  1. Full Project: Offers a Complete Project option for suppliers favoring a delegated approach. This includes liaising with sub-suppliers/manufacturers, collecting necessary declarations, and providing end-client access to these declarations, significantly easing suppliers’ burdens. 
  1. User-Friendly Interface: The dashboard is designed for ease of use, allowing suppliers to easily navigate through the platform, submit and retrieve documents, and keep track of their compliance status in real-time. 

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How It Works

  1. Data Submission

    Suppliers submit sales/procurement data in any format or directly via API for seamless IT system integration.

  2. Evaluation, Marking, and Supplier Follow-ups

    Normec Verifavia engages with sub-suppliers/manufacturers to gather product declarations based on the provided data.

  3. Declarations Generation

    Order-specific and product-specific MDs and SDoCs are generated by Normec Verifavia on behalf of the suppliers, ensuring regulatory compliance with end client-accessible declarations. 


Find answers to the most commonly asked questions

What is the purpose of providing a Material Declaration (MD) and Supplier’s Declaration of Conformity (SDoC) by maritime suppliers?

The primary purpose is to declare the presence or absence of hazardous materials above the respective threshold values, as listed in the Regulation EU 1257/2013 and MEPC.379(80), in the supplied products. This ensures the vessels’ Inventory of Hazardous Materials (IHM) is properly updated and maintained. 

Why might maritime suppliers need to request MDs and SDoCs from their downstream suppliers?

To ensure a complete outline of materials supplied onboard, maritime suppliers may require the same documentation from downstream suppliers. This process ensures traceability and compliance throughout the supply chain. 

What are some common issues faced by suppliers in providing MDs and SDoCs?

Suppliers often face issues such as limited awareness of EU regulations, inefficient supply chains, mistakes in preparing correct documents, lack of resources or manpower, the extensive time required for preparation, proper filing and archiving challenges, and pressure from shipping companies to meet deadlines. 

How does Normec Verifavia assist suppliers in managing IHM maintenance?

Normec Verifavia offers a “Suppliers Admin Dashboard” to streamline the process of generating declarations, reduce workload, and ensure compliance with relevant regulations and guidelines for both clients and their sub-suppliers. 

What benefits does the Suppliers Admin Dashboard offer to maritime suppliers?

The Supplier Admin Dashboard simplifies the generation of MDs and SDoCs, helps in efficient IHM maintenance, reduces the administrative burden on suppliers, and assists in meeting compliance requirements seamlessly. 

Can Normec Verifavia help minimize sampling and testing costs for suppliers?

Yes, by offering a catalogue review service, Normec Verifavia can evaluate a supplier’s products and inventory for potential hazardous materials, minimizing the need for extensive sampling and testing while ensuring compliance. 

What options do suppliers have for working with Normec Verifavia to comply with hazardous material regulations?

Suppliers can choose between generating MDs & SDoCs through the dashboard services for efficient IHM maintenance or engaging in a complete project partnership for comprehensive compliance support. 

How does the complete project option benefit maritime suppliers?

The Complete Project option provides an opportunity for suppliers to collaborate with Normec Verifavia on a comprehensive global partnership basis, significantly reducing their workload. In this arrangement, Normec Verifavia takes on the responsibility of liaising with sub-suppliers and manufacturers to gather the necessary declarations for supplied items. Subsequently, the finalized declarations, prepared and submitted on behalf of the suppliers, are made available to the end clients via the dashboard. This ensures that suppliers can achieve compliance with the relevant regulations and guidelines efficiently and effectively. 

What is the significance of marking IHM Part 1 relevant items in the supplier’s catalogue?

Marking IHM Part 1 relevant items helps identify products that may contain hazardous materials, ensuring that these products are properly documented and compliant with maritime safety and environmental regulations. 

How does Normec Verifavia ensure the accuracy of the material data in MDs and SDoCs?

Through rigorous review, understanding of production processes, use of the Suppliers Dashboard for streamlined data entry, experience in IHM domain and expertise in regulatory compliance, Normec Verifavia ensures that the material data provided in MDs and SDoCs is accurate, up-to-date, and in conformity with the latest regulations and guidelines.