Management of IHM MDs & SDoCs for Maritime Suppliers

All maritime suppliers should provide Suppliers Declaration of Conformity (SDOC) and a Material Declaration (MD) for every product supplied under IHM Part 1 scope to ensure the vessels’ IHM is properly updated and maintained.

These documents declare presence or absence of the hazardous materials above the respective threshold values, as listed in the Regulation EU (European Union) 1257/2013 and MEPC.379(80), in the supplied product.

The suppliers will possibly require the same documentation from down-stream suppliers, ensuring a complete outline of material supplied onboard.

Find answers to the most commonly asked questions

What are some common issues faced by suppliers in providing MDs and SDoCs?

No/ little awareness of the EU regulation.
An inefficient supply chain leads to difficulty in collecting the required material data from sub-suppliers or manufacturers.
Mistakes in preparing the correct MDs and SDoCs in conformity with the regulations and guidelines.
Lack of resources/ manpower in preparing the declarations.
A lot of time is required to prepare the declarations per order – per item basis.
Proper filing & archiving of the created declarations.
Pressure & deadlines from shipping companies to submit the correctly filled declarations per order – per item

What is the purpose of providing a Material Declaration (MD) and Supplier’s Declaration of Conformity (SDoC) by maritime suppliers?

The primary purpose is to declare the presence or absence of hazardous materials above the respective threshold values, as listed in the Regulation EU 1257/2013 and MEPC.379(80), in the supplied products. This ensures the vessels’ Inventory of Hazardous Materials (IHM) is properly updated and maintained.

Why might maritime suppliers need to request MDs and SDoCs from their downstream suppliers?

To ensure a complete outline of materials supplied onboard, maritime suppliers may require the same documentation from downstream suppliers. This process ensures traceability and compliance throughout the supply chain.

Can Normec Verifavia help minimize sampling and testing costs for suppliers?

Yes, by offering a catalogue review service, Normec Verifavia can evaluate a supplier’s products and inventory for potentially hazardous materials, minimizing the need for extensive sampling and testing while ensuring compliance.

How does Normec Verifavia ensure the accuracy of the material data in MDs and SDoCs?

Through rigorous review, understanding of production processes, use of the Suppliers Dashboard for streamlined data entry, experience in the IHM domain, and expertise in regulatory compliance, Normec Verifavia ensures that the material data provided in MDs and SDoCs is accurate, up-to-date, and in conformity with the latest regulations and guidelines.